Quotation Generator
A quotation generator produces the priced offer you send before work starts: line items with quantities, a subtotal, tax, any discount, and a date the price is valid until. This one renders a printable preview in the browser, so the quote can be saved as a PDF from the print dialog.
Last reviewed by the Radiatus Cloud team
Quotation Generator
Create and print professional quotations / estimates.
Line Items
Preview will appear here
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Quote, estimate or invoice
A quotation is a fixed price the client can accept; an estimate is an approximation that may change; an invoice is a request for payment after the work. Sending an invoice-shaped document before agreement confuses accounts departments and sometimes creates a tax point early. This tool labels its output a quotation and sets a validity date, defaulting to 14 days, which is the detail that makes a price expire rather than lingering as an open offer.
How the totals are calculated
Each line is quantity times unit price. Tax is applied to the subtotal at the percentage entered, and the discount is then subtracted from the taxed total. That ordering suits a goodwill discount on the final figure. If you need a trade discount applied before tax, reduce the line prices instead, because VAT and sales-tax rules in most jurisdictions tax the net amount after a pre-agreed discount.
| Line | Qty | Unit | Amount |
|---|---|---|---|
| Design consultation | 2 | $150.00 | $300.00 |
| Logo variations | 3 | $200.00 | $600.00 |
| Subtotal | $900.00 | ||
| Tax at 10 percent | $90.00 | ||
| Discount | $50.00 | ||
| Total | $940.00 | ||
What belongs in the notes field
Payment terms, deposit required, delivery timeline, what is excluded, and how revisions are charged. A quote that says two rounds of revisions included, further rounds at the hourly rate prevents the most common dispute in service work. Currency is displayed as dollars; state the actual currency in the notes if it differs.
Numbering and records
Use a sequence you can find later, such as Q-2026-014, and keep the accepted quote alongside the invoice it becomes. The generator does not store anything, so save the PDF before closing the tab.
Related tools
- Invoice Generator — Build a professional invoice in your browser and download it, with the fields that determine whether you actually get paid.
- Receipt Generator — Generate a receipt confirming payment received, and understand where it differs from an invoice.
- Freelance Quote Calculator — Estimate a freelance project quote from hourly/day rate, hours, buffer, tax, and fixed costs.
- Sales Tax Calculator — Add sales tax to a net price or extract the tax already included in a gross price, without inverting the percentage.
Frequently Asked Questions
How do I save the quotation as a PDF?
Generate the preview, then use the browser's print function and choose Save as PDF as the destination. Set margins to default and disable headers and footers for a clean page.
Is a quotation legally binding?
Once the client accepts it, in most jurisdictions it forms a contract on those terms. That is why the validity date matters: after it passes, you are free to re-price. An estimate carries no such commitment.
Can I add my logo or change the currency symbol?
Not in this version. The preview is plain HTML sized for printing; a letterhead can be added by pasting the printed PDF into your own template. Currency shows as a dollar sign, so name the currency in the notes.
Why is the discount applied after tax?
It models a discount off the final bill. If your tax authority requires the discount to reduce the taxable amount, lower the line prices instead so the tax is calculated on the net figure.
Does anything I type get saved or sent?
No. Company, client and line-item data stay in the page. Reloading clears them, so print or save before leaving.
Privacy & Security
Generated locally in your browser. No data is sent to any server.
How to Use
Fill client details, add items, then generate and print.
Disclaimer: This tool is provided "as is" without warranty of any kind. Results are for educational and utility purposes.
Related Tools
Invoice Generator
BusinessBuild a professional invoice in your browser and download it, with the fields that determine whether you actually get paid.
Receipt Generator
BusinessGenerate a receipt confirming payment received, and understand where it differs from an invoice.
Freelance Quote Calculator
BusinessEstimate a freelance project quote from hourly/day rate, hours, buffer, tax, and fixed costs.